5 Tips and Tricks for Planning and Executing a Research Trip

As I type this, I am on my way back home from a four day long research trip to the Schomburg Center for Research in Black Culture in New York City. (Really, it was only two days because I spent most of days 1 and 4 sitting on a train.) I’ve had the entire train ride to think about my trip and I decided that I wanted discuss how to plan and execute a successful research trip by reviewing what went really wrong and what went so very right. So here are a few steps (which are not necessarily in order) to a good research trip:

Step 1: Decide on a research topic.

My topic (which I won’t discuss in detail because I am trying my hardest not to scoop myself) sort of fell into my lap– a classmate sent me an article about an African American Black Panther comic book artist whose granddaughter lives in Williamsburg– and everything sort of snowballed from there into a huge project that I’ve been working on ever since.

Step 2: Figure out where your sources are.

I found out that some of the artist’s materials could be found at the Schomburg Center in Harlem. Before I had even really decided to make this trip, I started imagining how I could get my hands on those documents. Once you start fantasizing about materials, you know you’re working on the right project.

Step 3: Make the decision to go.

I know this sounds obvious but I had to actively make up my mind to go on this research trip and decide that I would do whatever I had to do to see those materials, even if it meant doing a solo trip.

Step 4: Apply for funds.

I applied for funding through my program. PROTIP: If you think one source may not be able to cover all the costs of your trip, apply for funding from more than one outlet. Actually, just do it anyway.

Applying for the funding was the easy part: I budgeted how much it would cost for a round-trip train ticket, a metro pass, food and a room. ROOKIE MISTAKE: I did not include in my budget costs for reproductions. PROTIP: Always budget for reproductions. At the Schomburg, it was .25 cents per 8 x 11 page, but considering the nature of the documents I was looking at it, it would have been impossible to get enough money for all the reproductions I wanted anyway.

I anticipated that the whole trip would cost me $800. From the one source I applied to, I got $300. Fortunately, I had money from my fellowship that I had yet to use so I had a cushion. But had that not been the case, I would have very seriously reconsidered making the trip.

PROTIP: Be on the lookout for pockets of funding: apply through your program or department, apply through the university, leadership initiatives, through your graduate student association (just to name a few potential avenues.)

Step 5: Plan your trip!

This part includes the usual business: like booking a hotel room and securing your train ticket. For a research trip, however, you also need to plan your time in the archive, which means reaching out to the library or center where you’re going ahead of time to make an appointment. If you don’t know what materials you want to look out, reach out to a librarian for help looking for documents. If you do know what you want to see, compile a list and figure out what the appropriate avenue is for securing an appointment. At some places (like the VCU comic archive) they may prefer an e-mail, and at others (like the Schomburg) they may have an online form for you to fill out. In either case, make sure to include the location of the materials you would like to see, whether it’s a box number or a call number. If you don’t know, ask.

PROTIP: Librarians are amazing, usually very kind and always very knowledgeable.

PROTIP: Make sure to ask ahead of time if you can take photographs of the collections you want to see. I couldn’t, which sucked, but it also meant I didn’t have to lug my camera around.

Step 5a: Plan your (fun) trip!

Research trips are fantastic ways to explore parts of the world that you haven’t been to yet. Make sure to get your work done but, if you’re going to a place like NYC, always budget some time to do some fun things in the city too! My cousin and I spent afternoons in Central Park, visited the Met and caught up with some of my college friends.

Step 6: Go on your trip!

My trip was such a great experience. A family friend met us at the Amtrak station and took us back to it at the end of the trip, I saw two of my good friends from UVA, my cousin and I explored a little, ate some good food, and most importantly, I did a lot of good research. Even though I wasn’t able to take pictures, I did take about 9 single spaced pages of notes, from which I am planning on writing either a journal article or a conference paper.

Bonus: Find a travel buddy. (Optional)

If you, like me, find traveling alone daunting, see if you can find someone that would be down for the ride. Since I already had to book a hotel room, I offered my cousin the extra bed. All she had to do was pay her way. Having a buddy to pal around New York with was supremely fun.

After the trip…

After you’ve rested up from your adventure, spend some time looking through your notes from your visit. Write up more about your thoughts while on the materials while they’re fresh in your mind. Write a rough draft of something, a blog post, an outline, anything, but just write something so that you can refer to while writing up a more formal document.

Currently, I’m thinking about using the materials that I explored for the last few days to expand on a paper that I wrote last semester for my Histories of Race course and write an abstract for a conference or two. (I’m always happy to write a post about creating a successful conference abstract. Leave me a comment if you’d read that.)

I hope these tips and tricks help you plan your next research trip. Happy researching!